Better staffing hires start with better job orders
Here’s how YOU lay the foundation for success
Recently, we gave some reasons why not to call us😊. Now let’s talk about something that lays solid groundwork for those times when you should be calling!
Because when the right groundwork is there before you even place the job order, amazing things tend to happen:
Even faster response
Better-matched administrative candidates
Fewer interviews
Smoother first days (and better retention)
In our world, it usually comes down to one simple reality: better office job orders lead to better hires.
“We need someone in the office” vs. actually finding the right person
Most office and clerical searches start the same way. Someone gives notice, work piles up, phones keep ringing, and suddenly there’s urgency to “get someone in.”
We get it — and we’re happy to jump in quickly. But what often determines success is how clearly the role can be explained.
Office and administrative positions tend to look simple on the surface, especially if you are a manager juggling higher-level priorities, but the day-to-day reality matters:
What are the top 3-5 tasks this person will perform most often?
Who will this person interact with (team members, customers, vendors)?
Does the workday for this job look more methodical or chaotic?
What skills are absolutely required on Day 1, and what is trainable in exchange for a culture fit?
What challenges should a new hire expect to face early on, and who will be a resource?
Details like these make all the difference in who we recruit and how we present your opportunity. You might be surprised to find how many clients can’t articulate a typical day in the life of someone working in their office.
A checklist that might actually generate some helpful conversations
We’ve put together a short checklist to help guide office and clerical job orders. It’s not meant to be filled out line-by-line or finalized before you call us, but it helps you think gather your thoughts around:
Traits or skills that make someone successful in your office
Your interpretation of working hours and flexibility
Pay range and where you would negotiate for the right candidate
Whether your team is ready for onboarding a new person
Even talking through these points informally helps us represent your opening accurately and competitively. And working through it might initiate some conversations your current employees really appreciate.
Why this benefits you instead of making your job harder
What’s hard is getting the wrong person, or training someone who doesn’t have quite enough skill to be a true help. Giving a little thought on the front end to a clearer office job order makes it so much easier to get:
Better candidate matches (“It’s fine; we decided to just give this temp the phones and nothing else”)
Less back-and-forth (“I’d really also like to have this skill”)
Fewer interviews (“Could I see someone different?”)
A smoother start (“We really like her a lot, but she’s still a little lost”)
And for job seekers (who we know read these blogs too), it means:
Clear expectations going in
Fewer surprises after Day One
Office roles that truly match your experience and preferences
When expectations are aligned on both sides, retention and productivity improves. That’s when we get the call that says, “We originally wanted her until early January, but we’d like to keep her around until at least the end of February,” or the check-in that says, “We already know that we plan to hire him on.”
Even if you’re hiring on your own
You could absolutely use our checklist to prepare for an office hire on your own. If you do, you’ll likely see better results.
But when you use it with a staffing partner who specializes in office and clerical roles and understands your local market, it becomes more than a checklist — it becomes a foundation for a successful hiring partnership using our talent database and placement team expertise.
Better office job orders = better results.
Wondering how to get the checklist? Ask here.